Email Signatures Done Well
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by: ryanhemelaar
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Word Count: 529
Date: Thu, 17 Feb 2011 Time: 10:37 AM
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Have you seen those emails that have signatures that are just great? They look professional and catch your eye. Well now you can discover how to make one like that for your own email! For this, I have written up 20 tips that will help you in knowing how to create your email signature the best they can be.
1. Store it as short as you can whilst providing all of the data you conceive most important (four lines is the accepted rule of thumb).
2. Shorten data into smaller amount of lines through utilizing pipes (|) or colons (::) to cut apart the text.
3. Bear in mind that basic plain writing is desirable; leave out colors, exclusive fonts and pictures.
4. Use the current email footer separator (-- ) to help your email footer get accepted as such by email programs.
5. Exercise care with HTML formatting as it may not resemble how you want it to appear for every user.
6. Make sure you test your signature with as many email programs as you can, particularly if you adopt HTML, because you will find that the way each email client renders HTML will be different..
7. Make sure your logo(s) or other images are not too large, otherwise your email signature will take too long to load. Additionally, remember to upload the files to your server, and utilise an absolute URL - that means the full web address, not just /image1.png, etc.
8. Consider adopting an email email footer service if you have specific coding needs or desire to include artwork and other design elements.
9. Provide written out URLs instead of utilizing hyperlinks in your email to make secure the link will go through in the sent message.
10. skip including multiple phone numbers and email addresses. Pick your contact preference and get rid of the rest.
11. really only include IM details and Skype consider information if you want to be contacted that way by anyone who sees your message.
12. leave out your mailing address - not every recipient wants or should have access to that information.
13. Include links to your most critical social media profiles, really only if they are appropriate.
14. Include your email address. You can't rely on various email clients to include header data in replies and forwards.
15. Create different versions, both in length and content and know when to adopt each version (i.e. use a shorter version on replies).
16. Make sure you update your signature on your mobile device if you frequently utilise it to send messages. Here are some fast how-to's on popular devices:
17. Don't attach your vCard to your messages. Not everyone uses them and even those that do don't need to receive them repeatedly.
18. Reconsider including a quote; as it can take excessive space and it could give the wrong impression.
19. leave out including a legal disclaimer unless required to do so.
20. pass over including a virus-checked message at the bottom of every email. They are unnessary and annoying.
About the Author
To read more great tips like this one from this author, check out his technology news blog and Web Design Brisbane.
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